Data privacy is guaranteed by the AWA in line with the General Terms and Conditions of Business of the Canton of Zurich with respect to maintenance of secrecy, data privacy and the security and protection of data while providing services based on information technology (GTB Security, September 2001) and commentary. See the website www.datenschutz.ch
Nevertheless, you should be aware of the following facts: When you access eWorkPermits, your data is transmitted on an open network in the public domain that can be accessed by other people. Data may be transmitted outside the borders of Switzerland, even although you and the AWA are in the Canton of Zurich. In particular, this implies the following risks are inherent in the process: The sender and recipient addresses may be intercepted and read by third parties, enabling them to conclude that there already is, or will soon be, a connection between you and the AWA. Even if the message is encrypted, the addresses of the sender and the recipient remain unencrypted and therefore readable. Please note that any information you may send to the AWA or request in return in electronic form, by e-mail, SMS, or any other electronic means, is as a rule sent unencrypted.
Cookies are used to identify the user during the login procedure. During the login procedure a temporary cookie is created by the web server; apart from a key used to prevent dual logins, this cookie contains no further data. When you log out, the web server deletes the cookie. No cookies or temporarily stored data is used or created by this Web application during the further course of use.
You can prevent cookies being stored on your computer by ticking the box “Do not accept cookies“ in your browser. However, we would like to point out that doing this can prevent the website functioning as it should and make it difficult for us to provide you with optimal services.
3. Data safety / Login / Identification
The AWA specifically draws your attention to the dangers arising from viruses and from potential hacker attacks. It is recommended that you use the latest browser version on your computer, install anti-virus software and update it regularly to prevent infection by computer viruses. As a rule do not open e-mails or e-mail attachments if you are not sure who has sent them.
Users of the website agree to keep the user identification (login) and password secret at all times and to prevent misuse by others. Users are advised to change the password even before initially entering data, to change the password regularly and not to reveal it to others. Users carry the sole responsibility for any damages or risks connected with the loss or misuse of the user ID and/or the password.
4. Application data
Data entered by applicants on application forms will be used solely to issue work or residence permits and to gather statistics of importance to the department. Applicants’ data will not be conveyed to third parties. Application data will first be processed by the AWA and subsequently by the Migration Office. Data is only accessible to staff who are required to use it in the course of their employment. After a decision is made on the application, the data will be filed for office use for 10 years as stipulated by the legislation.
Stored data will only be utilised to the extent needed to supply supervisory authorities statistical information required for their tasks as stipulated in the legislation. No reference will be made to the applicant in any such statistical survey.
The AWA has conscientiously implemented comprehensive measures to safeguard personal data and to ensure the privacy of information contained in applications. Every conscientious effort is made to prevent data being lost, destroyed, falsified or manipulated and to avoid unauthorised access or disclosure of data. Data is entered using the 128-bit Secure Sockets Layer protocol.
When families are reunited data concerning the applicant’s children will also be stored. To protect the privacy of juveniles and children, the AWA ensures that the data collected is restricted to such data as is needed to approve an application and make an administrative decision possible, as stipulated in the legislation dealing with applications. Data will not be made accessible to third parties under any circumstances and cannot be used or misused in any way.
5. Right to view data and to withdraw applications
Users of e-Work-Permits are entitled at any time to know what information has been collected about them and to view the stored personal data. This data can be viewed at any time by consulting the application overview which is accessible to every user; stored data can be viewed irrespective of the status of an application.
Until an effective decision has been made on the application, applicants have the right to withdraw their applications. Notice to withdraw an application should be sent by registered post to the Office for Economy and Labor of the Canton of Zurich, P.O. Box 8090, Zurich, Switzerland; please include the number and date of the application.
Should you have any questions about data privacy, if you wish to know whether we have stored personal data about you and the nature of the data, or if you wish to change your personal data that we have stored, please contact us by e-mail at firstname.lastname@example.org.
© Copyright by AWA – all rights reserved. Version 1.1, valid from 1 January 2004